How to define Bank Codes

TIP: If you would like to know more about the Bank Codes option and what it is used for before getting started, see Bank Branches first.

Start SynergySoft

1. To define your Creditors' Bank/ Branch Codes select the Bank Branches option from the Creditors menu.

This will display the Search screen

To create a new Bank Code:

1. Select the Add button from the main SynergySoft menu

This will display the Details screen

2. Enter the following details to define the Bank Code:

• Bank/ Branch Code

  You can enter a code of your choosing. You can use a maximum of 12 alpha - numeric characters.

   

  TIP: Use the bank's BSB as the bank code. If you do, you will be able to quickly know what the bank code is whenever you need to enter it.

   

• BSB No

  Enter the Creditor's Bank State Branch (BSB) number. This should be entered in the format 999-999.

   

  (All BSB numbers are defined using the following convention:

  • the first 2 digits represent the bank number,

  • the 3rd digit represents the state code,

  • the final three digits represent the branch number.)

   

• Bank Name

  Enter the name of the banking institution (eg Commonwealth, ANZ, NAB, etc)

• Branch Name

  Enter the name of the branch where your Creditor banks.

• Include on bank disk

  In certain cases, payments made to bank accounts must be performed manually. (Payments made to accounts held at Credit Unions are examples of payments that must be lodged manually).

   

  To ensure that a payment made to a bank account is done manually, you will need to select this option. By doing so the EFT file that is produced during the payment processing stage will not include the bank code. To process the payment the bank account details will have to be manually entered by the bank.

• Create a separate cheque for this BSB

  SynergySoft creates a separate cheque for each bank code.

  As a result, a separate cheque will be created for each bank (since banks are assigned their own unique bank codes - the first 3 digits of a BSB represent the bank's code).

   

  Credit Unions however, can share the same bank code.

  In this case, you need to force a separate cheque to be created for each Credit Union. To do so, ensure that you enable this option.

To search for an existing Bank Code:

1. Select the Cancel button until you are returned to the Search screen.

2. Enter any of the following Search criteria

• Bank/ Branch code

• BSB Number

• Bank Name

3. Select the Search button from the main SynergySoft menu.

This will display a picklist of Bank codes that match the selection criteria you entered.

Where to from here?

See Creditor - Steps

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